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Approved security industry association requirements

Disciplinary reports

You must inform us if:

  • a security firm cancels their membership
  • you terminate a firm’s membership.

You must do this within 14 days of the end of each month. Include the date on which the membership ended.

If we request it, you must provide us with:

  • a firm’s membership application
  • copies of complaints about a member
  • documents about a code of conduct breach by a member (include a copy of the compliance audit).

You must:

  • keep these types of documents for 7 years, in case we need to request them
  • give the documents to us within 14 days of our request.

If you don’t do this, we can:

  • revoke your approval as a security industry association
  • take action against you, including prosecution.

Compliance audits

You must audit each members security firm at least once every 3 years. These audits must:

Your auditor will submit a written report. You must give a copy of this to the member within 3 months.

You must audit a new member within a year if they:

  • moved across from another approved association and
  • cannot show that they have passed a compliance audit in the last 3 years.

Financial documents

You must submit your annual financial statements, including:

  • an accountant’s report into your finances
  • the committee or board’s declaration of financial viability (passed at a committee/board meeting and signed by 1 or more office holders)
  • the accountant’s statement of support for your declaration (based on their audit of your finances and business plan).

You will need to lodge the documents within 6 months of the end of your association’s year (which is the anniversary of your approval date).

Operational documents

You must make statements outlining:

  • the compliance audits you’ve done (how many members, what percentage of your overall membership they represent and the individual details of each audited member)
  • your complaints policy (how many complaints you received, a description of each complaint and your responses to each)
  • the annual review for both policies (we must approve any changes before you enact them).

You will need to lodge the documents within 6 months of the end of your association’s year (which is the anniversary of your approval date).