Amending an engagement
The body corporate can agree to amend the current engagement with a service contractor or caretaking service contractor by ordinary resolution at a general meeting.
Voting to amend an engagement
A motion to amend a service contractor engagement can be decided by open ballot.
However, for a caretaking service contractor, the motion must be decided by secret ballot.
In either case, no votes can be cast by proxy.
Amending pay, contract length or authority as letting agent
A motion about a service contractor or letting agent can only be considered once in a financial year if it is about:
- increasing their pay
- extending their contract
- increasing their authorisation as letting agent.
Giving notice of the change
The general meeting notice must include an explanatory note (in the approved form) explaining the amendment.
The amendment must:
- be in writing
- state the term of the engagement
- state the duties
- include the payment arrangements.
For schemes registered under the Two-lot Schemes Module, an amendment can be made by lot owner agreement. This is when the owner or a representative from each lot negotiates and reaches a written agreement on the matter.