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Service contractors

Amending an engagement

The body corporate can agree to amend the current engagement with a service contractor or caretaking service contractor by ordinary resolution at a general meeting.

Voting to amend an engagement

A motion to amend a service contractor engagement can be decided by open ballot.

However, an amendment to the caretaking service contract must be decided by secret ballot if the amendment includes an option for extension or renewal.

In either case, no votes can be cast by proxy.

Amending pay, contract length or authority as letting agent

A motion about a service contractor or letting agent can only be considered once in a financial year if it is about:

  • increasing their pay
  • extending their contract
  • increasing their authorisation as letting agent.

Giving notice of the change

The general meeting notice must include an explanatory note (in the approved form) explaining the amendment.

The amendment must:

  • be in writing
  • state the term of the engagement
  • state the duties
  • include the payment arrangements.

Two-lot schemes

For schemes registered under the Two-lot Schemes Module, an amendment can be made by lot owner agreement. This is when the owner or a representative from each lot negotiates and reaches a written agreement on the matter.

In this guide:

  1. Role of a service contractor and letting agent
  2. Engaging a service contractor
  3. Amending an engagement
  4. Transferring an engagement
  5. Terminating an engagement

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