Celebrating Reconciliation Grants

Tips for writing a grant application

1. Check your eligibility

Before you get started check that your organisation is eligible to apply for the grant.

If you wish to apply, you must meet the eligibility criteria:

  • be based in Queensland and the activity must be delivered in Queensland
  • have a valid Australian Business Number (ABN)
  • a company incorporated in Australia
  • a company limited by guarantee
  • an incorporated trustee on behalf of a trust
  • an incorporated association
  • a registered charity or not-for-profit organisation
  • a local government body.

To find out more, please read the program guidelines.

If you are unsure of your eligibility, please contact the Culture and Reconciliation team on email or phone (07) 3003 6394.

2. Partner up!

The more people that know and support your event, the better it is. Connect with your community and show how your event will benefit the community. Partnering with organisations in your community will strengthen your application.

How are you including Traditional Owners and/or Elders in your event? If you need assistance in connecting with Traditional Owners and/or Elders for your local community, please contact your local regional office.

3. Prepare your application

To prepare your grant application take some time to:

  • check the application closing date to see how much time you have to complete your application.
  • familiarise yourself with the application form and know what is being asked.
  • check what supporting documents you will need to include such as Certificate of Incorporation and Certificate of Public Liability Insurance (if your application is successful).
  • Check out what previous grant recipients have done.

4. What to include in your grant application

When writing your grant application, make sure you outline:

  • what are you going to do - a description of your event
  • how the event matches the objectives of the grant program
  • how you will deliver your event for 2022 National Reconciliation Week
  • why your event is important
  • what you hope the event will achieve
  • how you will know your event is successful
  • who will benefit from the event
  • who your event will target and how many people
  • where your event will be delivered (include COVID-19 safety measures if required)
  • a timeline of when key deliverables will be achieved
  • who the key people are that will help you deliver your event
  • how will you promote your event.

Remember to keep your responses clear and concise. Word limits will apply to the responses.

5. Research how much your project will cost

Before writing your grant application, research how much your event will cost.  Remember:

  • You may need to get quotes for parts of your activities such as artists, venue hire.
  • Make sure your budget is fully allocated. For example, if the total budget for your event costs $10,000 and you have applied for the $7,500 grant tier, you will need to break down the $7,500 budget you are asking for.

When researching your event cost, it is important to consider what other funding sources are available and include this in your grant application. Other funding sources can include:

  • local councils
  • philanthropic organisations
  • members of Parliament
  • local businesses
  • volunteers
  • in-kind contributions (free bus hire, donated time or equipment).

Remember, if you don’t ask, the answer is always no!

Budget example

Item Total cost of event Grant contribution Details of in-kind or financial contribution
Marketing $1,000 $1,000  
Venue and equipment hire $2,000 $1,000 $1,000 (donated video equipment)
Materials and supplies $1,000 $1,000  
Performers and entertainment $4,000 $2,500$1,500 (donated DJ and equipment)
Total expenses$10,000$7,500$2,500

6. Submit your application by the closing date

When you are ready, submit your application through SmartyGrants.

If you are unable to access SmartyGrants, a paper copy form can be completed, scanned, and emailed emailed to with supporting documents.

Applications close 3.00pm (AEST) Friday, 17 December 2021.

For more information please contact the Culture and Reconciliation team on email or phone (07) 3003 6394.

In this guide:

  1. Program guidelines
  2. Terms and conditions
  3. Frequently asked questions
  4. Tips for writing a grant application

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