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Conditional registration explained

Conditional registration is registration for non-standard vehicles that do not comply with the standard regulations for registration and have a genuine need for limited access to the road network.

Vehicles that comply with normal registration requirements are not eligible for conditional registration. This includes truck-based mobile machinery and cranes.

Conditional registration:

  • gives you limited access to Queensland roads
  • gives you the protection of compulsory third party (CTP) insurance in the event of a crash occurring on a road causing personal injury
  • determines the conditions for use to ensure safe operation of the vehicle while on a road
  • please note, when a vehicle is to be used for recreational purposes it is recommended that the access approvals are obtained from the land/road owner as well as the Queensland Police Service before applying for registration. The vehicle will not be able to be used unless the access approvals are held.

Conditionally registered vehicles must comply with the conditions for use outlined in the Guideline for conditionally registered vehicles in Queensland (Form 17) version 3.5 (PDF, 399KB).

The Vehicle Standards instruction (General 27) – vehicle standards for conditionally registered vehicles (PDF, 199KB) can be used as a guide to assist in determining if your vehicles comply with Form 17 and regulation requirements.

Changes to conditional registration

From 1 November 2015 the Guideline for Conditionally Registered Vehicles in Queensland (Form 17) requires quad bike riders and the drivers of utility off-road vehicles and any passengers carried to wear an approved motorcycle helmet when the vehicle is operating on a road or road related area.

The registered operator and the driver of these vehicles are both responsible for ensuring that approved motorcycle helmets are worn by all, including passengers. Penalties may apply.

There are no exemptions from wearing an approved motorcycle helmet for quad bike operations.

If your utility off-road vehicle is factory fitted with seat belts and a roll over protection system, and is being solely used in a designated area under code LO3 in Form 17, then there is no requirement for the driver or passenger to wear an approved motorcycle helmet. The department would still recommend helmets be used in these areas.

Further, if wearing an approved motorcycle helmet will compromise a person’s safety, a written application may be made to consider an exemption from this requirement. Please refer to section 6.2.4 in Form 17 for more information on how to request an exemption.

Find more information about approved motorcycle helmets and safety gear.

Vehicles that may have conditional registration

Vehicles that may be conditionally registered include some agricultural, construction and recreational vehicles.

Examples of vehicles that may require conditional registration include:

  • forklifts
  • tractors
  • graders
  • harvesters
  • 2-, 3- or 4-wheeled recreational vehicles.

Do I need to conditionally register my non-standard vehicle?

In Queensland it is illegal to drive a non-standard vehicle on the road without conditional registration. You may be fined if you don't have registration and if the vehicle is involved in a crash, you may not be covered by insurance.

If a non-standard vehicle is not being driven on a road (see definition of road below), and is only used on private property, then it may not need conditional registration.

Definition of a road

The definition of a road under Queensland law includes areas such as:

  • shopping centre car parks
  • railway crossings
  • areas open to the public for use as a road
  • road-related areas—areas that are part of a road and include areas such as footpaths and nature strips.

You may wish to obtain legal advice if there is any doubt to whether an area you are operating your vehicle is considered a road.

Limited road access available for conditional registration

There are 3 categories of road access allowable under conditional registration:

  • limited access registration—vehicles are predominantly restricted to worksites and designated areas
  • zone access registration—vehicles are allowed to travel on road for distances of 20km, 40km or 80km—depending on their areas of operation in Queensland
    • Note: when viewing zone maps, reference is made throughout the maps to 'heavy vehicle zones'. This is because the maps are used for the purposes of both the Guideline for conditionally registered vehicles (form 17) and the Guideline for excess dimension agricultural vehicles and agricultural combinations, (form 14)
  • unrestricted access registration—appropriate vehicles will be allowed unlimited access but may still have conditions that apply to the time of operation.

Apply for conditional registration

To apply you need to:

Take the documents with you to your nearest transport and motoring customer service centre or if you live in a rural area, you can visit a QGAP office, Magistrates Court  or local police station that provides vehicle registration services.

Do I need an inspection or safety certificate?

No. On the application form there is a section that must be signed by the registered operator verifying that the vehicle complies with the vehicle standards of construction detailed in the Queensland guideline for conditionally registered vehicles. There is no requirement to get a vehicle inspection or safety certificate in addition to the declaration made on the application form.

Changes to your conditional registration

If you need to change vehicle details complete a conditional vehicle change of vehicle particulars notification form (F4100), provide proof of identity and take both with you to your nearest transport and motoring customer service centre or if you live in a rural area, you can visit a QGAP office , Magistrates Court  or local police station that provides vehicle registration services

The changes you make may affect the cost of your registration and CTP insurance – if they do, you will need to pay the difference. You can call 13 23 80 for information about these costs.

Transfer conditional registration

To transfer conditional registration, complete a conditional vehicle registration transfer application (F4101) and take it to your nearest transport and motoring customer service centre or if you live in a rural area, you can visit a QGAP office , Magistrates Court  or local police station that provides vehicle registration services within 14 days of purchasing the vehicle.

Please note, when vehicles are to be used for recreational purposes it is recommended that the access approvals are obtained from the land/road owner as well as the Queensland Police Service before applying for registration. The vehicle will not be able to be used unless the access approvals are held.

The form is in 2 parts—the acquirer and disposer must complete and sign both parts.

Check how to transfer a vehicle's registration to see what documents you will need.

Compulsory third party insurance

Your CTP insurance will cover you for personal insurance claims made against you by other road users including drivers, passengers, pedestrians, cyclists and motorcyclists if a crash occurs on a road (subject to the scope of the Motor Accident Insurance Act 1994).

CTP insurance will not cover you for property damage.

Make sure you have appropriate insurance to cover you for the range of risks associated with your vehicle both on and off road.

Visit the Motor Accident Insurance Commission website for more information about CTP insurance.

Public liability

Your public liability policy does not cover you if a crash occurs while you are driving a vehicle on a road that requires registration by law. Make sure you have CTP insurance and appropriate public liability insurance to cover you in all circumstances.

For more information on public liability and general insurance consult your insurance broker/adviser.

Last updated
1 May 2016

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