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Copying services

Queensland State Archives (QSA) can provide a digitised copy of our records for a fee. Copies can be sent to you on paper, CD, USB or by email depending on the file size. Contact us to order copies of records or complete our online order form.

Conditions of copying

All copying is subject to the condition of the record you want copied – the quality of the copy is subject to the quality of the original document, and we won’t copy a record if it might get damaged.

Due to the nature of our records, we don’t allow customers to do their own photocopying or scanning.

Copying charges

Standard scanning and copying 

Copies for pages from QSA start from:

  • Up to A3, per page - scan in standard resolution (300 dpi)​—$1.60
  • Up to A3, per page - B&W paper copy​—$1.75
  • Up to A3, per page - colour paper copy—$2.90
  • Large items (over A3), scan only, standard resolution (300 dpi) - per metre—$6.70

High resolution scanning and printing (over 300 dpi) 

  • A4 and A3 size—$6.70 per page
  • Large items - over A3 - per metre—$13.40
  • Photographs on photo quality paper—$3.35

Other copying services 

  • Certified copies – per item up to 8 pages - $45 Additional pages charged at $1.75 per page. Includes postage by registered mail within Australia
  • Digitisation of microfilm (provided as jpeg images) - per roll—$35.00
  • Digital copy of already-digitised multipage item (eg. school admission register) - $30
  • Digital copy of already-digitised item, per item – single page (eg. map or plan) - $6.70

Storage media 

  • CD—$0.55
  • USB—$8.00


  • Postage Category 1 - Up to 100 pages—$3.35
  • Postage Category 2 - Over 100 pages—$5.50
  • Overseas—Price on application-as per Australia Post/courier charges
  • CD/USB postage and packaging—$8.00
  • Registered Mail—$6.70

*Prices include GST

Response times

If you request copies from our Public Search Room or online, we will fill your order within 20 working days after we receive payment.


Personal cameras are allowed in the Search Room and you may use your phone camera. However, no flash photography, scanning equipment, tripods or camcorders are allowed.


Self-service reader printers are available in the microfilm room. The machines are free to access and use. 

Certified copies

Please specify when requesting copies of documents whether a certified copy is required.. Please allow for extra time for the provision of a certified copy, as the document will need to be sighted and certified by a Reference Archivist.

Reproducing materials

Government (Crown) copyright exists in perpetuity for non-published materials such as correspondence and registers. Copyright clearance must be obtained before reproducing or disseminating this material in any format; copyright clearance is not required for private research or study.

Researchers seeking permission to reproduce material in copyright must contact the appropriate responsible agency. The responsible agency is identified as the 'Agency Now Responsible' in the Item Details for the record on ArchivesSearch. Call 13 QGOV (13 74 68) for the contact details of the responsible agency.

For published material, such as annual reports and Queensland Government Gazettes, Government (Crown) copyright expires after 50 years from the date of first publication. Therefore, if Queensland Government material was published over 50 years ago, permission is not required.

For further information on Crown Copyright, see the Copyright Act 1968 - Sect 180.

Further information

For any further enquiries related to copying records within QSA’s Archives' collection please contact us.

Archival research terms

Record – information of permanent and historic value, often in paper-based form (e.g. a letter, photograph, a map), but can also be a CD, a film or a digital file

Item – a single record or many records, e.g. an item may be a single architectural drawing, a 500-page leather-bound book, or a bundle of correspondence (letters, telegrams, reports)

Series – a group of related items created, received, or used in the same activity

Indigenous Australians

Our records contain names and images of Indigenous Australians now deceased. Terms found in the records reflect the period in which they were created. As such, some words and descriptions may be culturally insensitive.

Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
3 February 2017
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