Copying services

Queensland State Archives (QSA) can provide a digitised copy of our records for a fee. Copies can be sent to you by file transfer, on USB or by email depending on the file size. Use the Request digital copy function within ArchivesSearch to order copies.

Conditions of copying

QSA will assess the record and decide whether it can be copied. We reserve the right to not copy a record if it will be damaged by copying or is unable to be copied due to format. Where we are unable to copy a record and you have pre-paid, we will refund your payment.

Copying charges

Standard scanning

  • Up to A3, per page - scan in standard resolution (300 dpi)​ - $1.80
  • Large items (over A3), scan only, standard resolution (300 dpi), per metre - $7.35

High resolution scanning (over 300 dpi)

  • A4 and A3 size - $7.35 per page
  • Large items - over A3 - per metre - $14.70

Other copying services

  • Certified copies – per item up to 8 pages - $48.20 Additional pages charged at $1.80 per page. Includes postage by registered mail within Australia
  • Digitisation of microfilm (provided as jpeg images) - per roll - $37.00

Storage media

  • USB - $8.50


  • Postage Category 1 - Up to 100 pages - $3.55
  • Postage Category 2 - Over 100 pages - $5.85
  • Overseas - Price on application-as per Australia Post/courier charges
  • USB postage and packaging - $8.50
  • Registered Mail - $7.10

*Prices include GST.

Response times

If you request copies from our Reading Room or online, we will fill your order within 20 working days after we receive payment subject to the conditions of copying.


Personal devices including phones are allowed in the Reading Room. However, no flash photography, scanning equipment, tripods or camcorders are allowed.


Self-service reader printers are available in the Reading Room. The machines are free to access and use.

Certified copies

Please specify when requesting copies of documents whether a certified copy is required. Please allow for extra time for the provision of a certified copy, as the document will need to be sighted and certified by a Reference Archivist.

Reproducing materials

Government (Crown) copyright exists in perpetuity for non-published materials such as correspondence and registers. Copyright clearance must be obtained before reproducing or disseminating this material in any format; copyright clearance is not required for private research or study.

Researchers seeking permission to reproduce material in copyright must contact the appropriate responsible agency. The responsible agency is identified as the Related Agency: Controlled By under Relationships for the record on ArchivesSearch. Call 13 QGOV (13 74 68) for the contact details of the responsible agency.

For published material, such as annual reports and Queensland Government Gazettes, Government (Crown) copyright expires after 50 years from the date of first publication. Therefore, if Queensland Government material was published over 50 years ago, permission is not required.

For further information on Crown Copyright, see the Copyright Act 1968 - Sect 180.

Further information

For any further enquiries related to copying records within QSA’s Archives' collection please contact us.