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Copying services

Queensland State Archives (QSA) offers a fee-based copying service for a range of formats – paper, CD-ROM, USB or email (subject to file size). Contact us to order copies of records or complete our online order form.

Conditions of copying

All copying is subject to the condition of the record you want copied – the quality of the copy is subject to the quality of the original document, and we won’t copy a record if it might get damaged.

Due to the nature of our records, we don’t allow customers to do their own photocopying or scanning.

Copying charges

 Standard scanning and copying 

  • Copies up to A3 per page - scan in standard resolution (300 dpi)​—$1.60
  • Copies up to A3 per page - B&W paper copy​—$1.30
  • Copies up to A3 per page - colour paper copy—$1.60
  • Scanning of large items (over A3) standard resolution (300 dpi) - per metre—$6.70
  • Bulk copying—Price on application

Index references (Standard resolution scan 300 dpi, emailed) (Postage is extra for paper copies)

  • Index Category 1 (up to 5 pages provided)—$6.90 
  • Index Category 2 (up to 20 pages provided)—$18.55

High resolution scanning and printing (over 300 dpi) 

  • A4 and A3 size—$6.70
  • Large items - over A3 - per metre—$6.70
  • Photographs on photo quality paper—$3.35

Other copying services 

  • Digitisation of microfilm - per roll—Price on application
  • Other records duplicates—Price on application

Storage Media 

  • CD—$0.55
  • USB—$8.00


  • Postage Category 1 - Up to 100 pages—$3.35
  • Postage Category 2 - Over 100 pages—$5.50
  • Postage Category 4—Price on application-as per Australia Post/courier charges
  • Overseas—Price on application-as per Australia Post/courier charges
  • CD/USB postage and packaging—$8.00
  • Registered Mail—$6.70

*Prices include GST

Response times

If you request copies from our Public Search Room or online, we will fulfil your order within 20 working days after we receive payment.


Personal cameras are allowed in the Search Room and you may use your phone camera (but the use of your phone to make or receive calls is not permitted). However, no flash photography, scanning equipment, tripods or camcorders are allowed.


Due to the nature of the records, there are no facilities for researchers to do their own photocopying or scanning of original records.


Self-service reader printers are available in the microfilm room. The machines are free to access and use. 

Certified copies

Please specify when requesting copies of documents whether a certified copy is required. No extra charge applies for a certified copy. Please allow for extra time for the provision of a certified copy, as the document will need to be sighted and certified by a Reference Archivist.

Reproducing materials

For non-published materials, such as correspondence and registers, Government (Crown) copyright exists in perpetuity. Therefore, copyright clearance is required prior to material sourced from the QSA collection being reproduced or disseminated electronically; copyright clearance is not required for private research or study.

Researchers seeking permission to reproduce material in copyright must contact the appropriate responsible agency. The responsible agency is identified as the 'Agency Now Responsible' in the Item Details for the record on ArchivesSearch. Call 13 QGOV (13 74 68) for the contact details of the responsible agency.

For published material, such as annual reports and Queensland Government Gazettes, Government (Crown) copyright expires after 50 years from the date of first publication. Therefore, if Queensland Government material was published over 50 years ago, permission is not required.

For further information on Crown Copyright, see the Copyright Act 1968 - Sect 180.

Further information

For any further enquiries related to copying records within QSA’s Archives' collection please contact us.

Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
3 February 2017
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