Hold a formation meeting
The formation meeting is an important step in registering a cooperative. It’s a chance for your members to vote upon the documents that will govern how you run the cooperative.
Do not hold this meeting until after we approve:
- your rules, including any provisions for active membership
- the disclosure statement (if you’re a trading cooperative).
You should observe the following procedures at your formation meeting. You will need to include them in your agenda, and in this order.
Anyone who intends to become a member must put their names and signatures on the list of voting members. This is an official document—we will send it to you as part of your application pack. Only people who sign this form have the right to vote at the meeting.
2. Read the disclosure statementIf you’re a trading cooperative, you must present your disclosure statement to the members.
All proposed members will need to fill in an application.approved rules for the members to vote upon. The members must pass the rules by a two-third majority vote before we can register them.
If the members vote to change the rules in the formation meeting, you must re-submit them to us for approval. Once we approve the new rules, you will need to call another formation meeting.
The new meeting must be at least 28 days after you re-submit the rules.
This statement is an official document. We will send it to you as part of your application pack.
- communicating with us
- filling out and lodging your forms.
Once you’ve had the formation meeting, you must complete a few more duties before we can register you.
If you want to be an auditor, contact us to find out:
- what current qualifications you need
- how to apply.
Your appointed person has 2 months to send us the registration documents.
To register your cooperative, we must receive:
- your registration form
- the list of members’ names and signatures from the formation meeting
- the statement of your directors’ details
- 2 copies of your rules, each with a signed covering statement from the chairperson and secretary
- the disclosure statement (if you need it), with a signed covering statement from the chairperson and secretary
- the fee.