Complete the incidents and seized items report

Where an incident involves a crime in progress or where there is immediate danger to people – Immediately notify security, activate/use your Duress Alarm or Call 000 (Triple Zero)

Reporting incidents is important. This information is used to assess and mitigate risks to court operations and to maintain safe and secure courts for staff and court users.

Use the form to report all security incidents. The report will be sent to the Court Security Manager and the relevant Regional Director/Director or senior manager for analysis and potential further review and/ or remedial action.

Where the incident has resulted in physical or psychological injury to a person, you must also complete a Salvus work health & safety incident report.

Where damage to court property has occurred; in the Brisbane CBD complete the building fault or hazard form. If your location is outside the Brisbane CBD, you must email the building fault or hazard to: Facilities.Services@justice.qld.gov.au.

After submitting your Incident form you’ll be directed to complete the additional form/s.

Reporting an indicent

Verbally report as soon as reasonably possible following an incident, to a manager, the registrar and/ or local security staff; and/or Queensland Police Service. The incident Report Form must be completed as soon as possible—and no later than 24 hours after the incident.

Who reports security indidents and seized items?

All CSQ staff, security officers, partner agency staff and organisations that work in court buildings can report a security incident using this form. Public court users may report security incidents to a security officer or the Registrar. Only one (1) Incident Report Form should be submitted for any one security incident.

Where security personnel responded to or resolved the security incident then security personnel must report the security incident.

Where a security incident did not involve a response from security personnel, the Registrar / Manager of the person who was primarily involved in the incident must complete the Incident Report Form.

Please Note: The seized items report should only be completed by Security Officers

Reporting seized items

Security officers will temporarily confiscate or permanently seize any prohibited or illegal items brought to the courthouse. Security officers record such items in the seized items report that they complete at the end of their shift

Types of seized items

Court security officers might seize or confiscate prohibited items such as:

weapons or ammunition (including blades and chains)

alcohol

illicit drugs or needles

household tools

motorcycle helmets

toxic or flammable liquids.

This is not a complete list of prohibited items.

How to complete the report

Report seized/ confiscated items together at the end of your shift, though you can report items individually if necessary. Where an item seized such as a weapon or illicit drugs results in police attendance you must submit an Incident Report to ensure that all the required details are recorded. The item should also be noted in your seized item report. Attach photos - of any item surrendered to/seized by the attending police.

1. Complete your report

   1. Are you reporting an incident or seized items? * If you have seized an item, select ‘seized items’. You only need to complete the form fields that follow. If an incident occurred relating to the seized item, then you must return to this form and report the incident separately.

      • Incident
      • Seized items (security officers only)
   2. * What region are you reporting an incident for?

      • Brisbane
      • Central Queensland
      • Logan and Gold Coast
      • North Queensland
      • Sunshine Coast and Western Queensland
      • South Queensland
   3. * Which location did the incident occur in?
   4. * Which building did the incident occur in?
   5. * What area did the incident occur in? —please select— Carpark Cells Chamber floors/area Counter Courtroom - inside Courtroom - outside Entrance External Interview / meeting room Lift On grounds outside building Other public area inside building Staff workspace / area Volunteer's room Other
   6. Please describe the area. *
2. 1. Incident details

      1. What date did the incident occur? * Example: 01/01/2020
      2. What time did the incident occur? *
      3. Who was involved in the incident? (Identify all relevant parties) *

         Parties involved in incident
         1	Name of party: Role in incident: Contact details (Phone/ Email): Reason for being in building: If other, please specify:	Victim Alleged perpetrator Witness Police responder Other first responder (QAS/ QFES) Security Court security officer Juror Practitioner Staff member Judicial officer Member of public Party to a matter Supporter of a party involved in matter Volunteer Other

      4. Was there anyone else involved? * Please enter all the relevant parties.

         • Yes
         • No
         • Not sure
      6. What type of incident occurred? * Aggressive or intimidating behaviour Armed person Assault Behaviour (disruptive/ offensive/ unacceptable) Blood or bodily fluid exposure Bomb threat Building fault (including electrical and structural damage) Breach of "Condition of Entry" Concealed prohibited item Cyber/technology related Damage to property Escape (including attempted escape) Exposure to dangerous substance/chemicals External incident Failure or threat of failure to essential services False alarm - Duress False alarm - Fire Fire/Smoke Hazard Hostage situation Media related incident Medical/First Aid incident Protest/Civil Disorder Riot Smoking related incident Suspicious item Theft Threat - physical Threat - verbal only Unauthorised access, use or disclosure of information Other

      7. Please upload photo in the attachments section at the end of this report

      8. Please describe the type of incident. *
      9. Did the incident involve or appear to involve any of the following? Select all that apply.

         • Alcohol
         • Drugs/ Substance
         • Weapon or Restricted/ Prescribed Item
         • Items used or intended to be used as a weapon
         • Violence - not involving a weapon
         • Not sure
         • None of the above
      10. The incident resulted in: (select all that apply) * Ambulance or other health professional attendance Confiscation of item CCTV request pending Death of person Evacuation - full building Evacuation - partial area Fire service attendance Hazard notification Injury - physical Injury - psychological Lockdown - full building Lockdown - partial area Police attendance Questioning or charges laid by police Refusal of entry Removal of person from building Removal of person from courtroom Requirement for presentation of ID Search of person Other None
      11. If other, please specify: *
      12. 1. Was a person charged? *

             • Yes
             • No
          2. Please briefly list charges: *
          3. Was a Notice to Appear (NTA) issued? *

             • Yes
             • No
             • N/A

      13. You must complete the workplace health and safety report

          When you submit this online form, you will get a link to the workplace health and safety incident report form. You need to complete the form within 24 hours of the incident.

      14. You must report the building damage

          As there has been damage to court property, you need to report the building damage after submitting this online form.

          When you submit this online form, you will get a link to the building fault or damage report form.

          As there has been damage to court property, you need to report the building damage to the registrar after submitting this online form.

      15. 1. Did this incident result in an injury or suspected injury (physical or psychological) to any person? *

             • Yes
             • No
             • Not known
          2. Please briefly describe the injury. *

          3. You must complete the workplace health and safety report

             When you submit this online form, you will get a link to the workplace health and safety incident report form. You need to complete the form within 24 hours of the incident.

      16. 1. Did this incident result in any damage to courthouse building or property? *

             • Yes
             • No
          2. Please briefly describe the damage. *
          3. Have any steps been taken to repair of make safe the damage? *

             • Yes
             • No
          4. Have any steps been taken to repair or make safe the damage? *

          5. You must report the building damage

             As there has been damage to court property, you need to report the building damage after submitting this online form.

             When you submit this online form, you will get a link to the building fault or damage report form.

             As there has been damage to court property, you need to report the building damage to the registrar after submitting this online form.

      17. Describe the incident and action taken in detail. *
      18. Who have you already reported the incident to within the department prior to completing this report? Select all that apply.

          • Court Security Manager
          • Courts Building Coordinator
          • Court Building Manager
          • Corrections/ Watchhouse Staff
          • Deputy Director-General
          • Deputy Principal Registrar
          • Director
          • Director Brisbane Magistrates Court
          • Executive Director - SDLCS
          • Executive Director - MCS
          • Media unit
          • Regional Director
          • Registrar
          • Security provider
          • Supervisor / unit manager
          • None of the above
      Please specify the Director: *
      Please specify the Registrar: *
      Please specify the Supervisor/ Unit Manager: *
      19. Do you have any supporting material to upload? * CCTV recordings do not need to be uploaded.

          • Yes
          • No
      20. * Please upload any supporting documentation Approved file types are .doc .docx .pdf .odf .jpg .jpeg .bmp .tif .tiff .png .xls .xlsx.
          
          
          
          
      21. Was media present? *

          • Yes
          • No
          • Not sure
   2. Details of seized items

      1. What date were the items seized? * Example: 01/01/2020
      2. What are the details of the seized items? * If multiple items were seized from the same person, each item will need to be entered individually by selecting ‘Add another item’.

         Seized items
         1	Item seized: Area item was seized: Time of seizure: Name of party: Date of birth: Reason for attendance: If other, please specify: Action taken: Were police contacted? Did police attend?	Aerosol paint Alcoholic beverages Ammunition Arrows Axe / Hatchet Bat / Club - Sporting Equipment Baton Blow Torch Body armour Box cutter Capsicum spray Ceremonial item Darts Drug Paraphernalia (Pipe etc) Explosives, flares or fireworks Firearm (including replicas) Flammable liquids Heavy chain Hose or flexible tubing Household tools (hammers, pliers, spanners) Hypodermic needle Illicit drugs Improvised weapon Kirpan Knitting needles Knife Knife - Ballistic Knife - Butterfly Knife - Credit card knife Knife - Flick knife Knife - Key knife Knife - Kitchen (Large) Knife – Pocket knife Knife - Push knife Knife - Sheath Knife - Stanley knife Knife - Star (Throwing) / Star Knife Knife - Trench Knuckleduster Kubotan Laser pointer Letter opener Loudhailer or bullhorn Motorcycle helmet Nunchaku Placards and banners Razor Scalpel Scissors Screwdriver Sharpened stake Skateboard Spear Spear Sporting Equipment - Other Sword Taser Toxic or corrosive liquids Other —please select— Carpark Cells Chamber floors/area Counter Courtroom - inside Courtroom - outside Entrance External Interview / meeting room Lift On grounds outside building Other public area inside building Screening Staff workspace / area Volunteer's room Other —please select— General public Defendant DV aggrieved DV respondent Juror Government worker Legal practitioner Support worker Volunteer Witness Other Disposal Retained Returned Seized by police Yes No Yes No Warning - this item should be reported to the police.
3. Your contact details

   1. 1. Given name *
      2. Family name *
   2. Phone * Home, mobile or work number
   3. Email * Example: jane.smart@example.com A report submitted confirmation will be sent to this email address.
   4. Position *
   5. Organisation *
4. Acknowledgement

   2. Acknowledgement

      * I confirm the above details are correct to the best of my knowledge.