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Request archive copies

Complete this form to request copies of materials which are held by us. Depending on what you request, a fee may apply. We'll get in touch to let you know how much the fee is.

Please be as detailed as possible when providing us info about the records you need.

It takes about 10 minutes to complete this form.

  1. How can we help you? *
  2. General enquiries or needing help (If you chose ‘General enquiries or needing help’ above)
    1. What do you need help with? Select all that apply
  3. Deed poll record requests (If you chose ‘Deed poll name change records’ above)

    1. Important

      Deed poll records can only be supplied to the person a record relates to.

      If you require records for another person, you must apply to the supreme court. Queensland State Archives will be unable to assist you.

      If you are requesting your own records, please give us the following information:

      • • Full names prior to and after the change.
      • • Any name changes that also occured through marriage or divorce.
      • • The approximate date (within a 5 year range).
      • • The approximate region in which the change was made.
  4. Family history record requests (If you chose ‘Family History’ above)

    1. Important

      What type of records are you looking for? Examples include Wills, Court cases, Immigration records etc.

      When requesting information about family records held by us, please supply the following:

      • • The type of records are you looking for
      • • Full names of the people involved.
      • • A geographical place or location.
      • • An approximate date (within a 5 year range).
  5. Legal or court record requests (If you chose ‘Legal or court records’ above)

    1. Important

      Please note, many court records are held under a Restricted Access Period and may be closed to the public.

      When requesting information about court records held by us, please supply the following:

      • • What are the names of the people involved?
      • • What is the name of the court the case was heard in?
      • • What was the activity heard before the court (ie criminal or civil?)?
      • • What was the date (within 5 year time range)?
  6. Land records requests (If you chose ‘Land records’ above)

    1. Important

      To request information about land records held by us, please supply the following:

      • • What type of land record are you searching for?
      • • In which Parish and County was the land located?
      • • Is there a person's name associated with the land?
      • • What was the date (within 5 year time range)?
      • • If known, what was the Land Agent's district?
  7. Researching the archives (If you chose ‘Academic research’ above)

    1. Important

      Please note, many records are held under a Restricted Access Period and may be closed to the public. Please allow sufficient time to contact the responsible agency for permission to use the closed records in your research.

      When requesting records held by us, please supply the following:

      • • What is the topic or activity you are researching?
      • • Do you have a deadline for your research and what is it?
      • • What was the activity heard before the court (ie criminal or civil?)?
      • • Full names of the people involved.
      • • A geographical place or location.
      • • An approximate date (within a 5 year range).
  8. School record requests (If you chose ‘School records’ above)

    1. Important

      Please provide the following when requesting school records held by us:

      • • The type of school records are you searching for
      • • The name of the school
      • • Student names
      • • Student admission dates
      • • Student attendance period or years
      • • Teacher names
      • • Teacher's service period at the school, within a 5 year range.
  9. Transport history requests (If you chose ‘Transport history’ above)

    1. Important

      Please provide the following when requesting Transport History records held by us:

      • • The type of records are you looking for (for example railway or ship records)
      • • If the records are about railway carriages (rolling stock) or railway station plans
      • • Any name or unique identifiers of the rolling stock or ship
      • • The name of the station or port
      • • A geographical place or location
      • • An approximate date (within a 5 year range).
  10. Other enquiries (If you chose ‘Other’ above)

    1. Important

      When requesting other information or things not listed above, please provide all the details you can about what you need. Essential details to give us may include:

      • • The type or nature of what it is you're looking for
      • • Full name(s) of people involved
      • • Any places or location that might be relevant
      • • Approximate dates (within a 5 year range).

      Please be aware that many records are held under Restricted Access Periods, and may be closed to the public. We may need time to contact responsible agencies if their permission is required to share closed records.

  11. Request copies of records held in the archives (If you chose ‘I need copies of materials held in the archives’ above)
    1. Do the records you require relate to people and individuals or other things? * People and individuals records are generally held in the Online Indexes, other things may be in Archives Search
    2. Have you found details about them in the Online Indexes or Archives Search already? *

    3. (If you chose ‘How do I do that?’ above)

      Online Index search

      Search the records or go to Archives Search. Locate entries by using the search function and follow the process.

    4. (If you chose ‘Unable to locate it’ above)

      Item not in Online Indexes or Archives Search

      The records you're looking for weren't found when you Search the records or did an Archives Search.

      We may still be able to help.

      Go to the top of this form and change to "General enquiries or needing help".

  12. Copy details (If you chose ‘Yes’ above)
    1. Item 1 Enter details as found in Archives Search or Online Indexes
    2. Item 2 Enter details as found in Archives Search or Online Indexes
    3. Item 3 Enter details as found in Archives Search or Online Indexes

    4. If you need more than 3 please return to this form after submitting this request and complete it with the additional items.

  13. Copy type (If you chose ‘Yes’ above)
    1. Preferred copy type * Would you like to receive a copy by email or a physical copy? Please note: Depending on what you request, the Email option is best, however if the number of items is high we may need to send a physical copy instead.
    2. Physical copy options (If you chose ‘Physical copy’ above) * Would you like a photocopy, Printed photographic image (from scan) or a digital copy scanned to CD. Not all options are available for all media.
    3. Photocopy options (If you chose ‘Photocopy’ above) *
    4. Printed photographic image options (If you chose ‘Printed photographic image’ above) *
    5. File type (If you chose ‘CD or USB’ above)
    6. Resolution (If you chose ‘CD or USB’ above) * Standard resolution is 300ppi (pixels per inch)
  15. Contact details (If you chose ‘I understand’ above)
    1. Name
    4. Address
  16. Ready to go (If you chose ‘I understand’ above)

    1. Thank you for completing this form. Please check that all your answers are complete and then click submit. We will try to respond to you within 20 working days.

Last updated:
7 July 2020
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