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Fees for accessing body corporate records

Body corporate records are not private or confidential.

Section 205 of the Body Corporate and Community Management Act 1997 allows interested persons to see and get copies of body corporate records.

Fees are charged as set by the Act.

The body corporate cannot charge any other costs for giving you the information (e.g. a charge for the body corporate manager’s time).

You must write to the body corporate and ask for documents or an inspection and pay the correct fee. Once you have done this, the body corporate has 7 days to give you copies of the document or allow you to see them.

A committee member is entitled to ‘reasonable access’ to body corporate records without having to pay a fee.

See access to records for more information.

Fees

These fees apply for bodies corporate registered under the:

  • Standard Module
  • Accommodation Module
  • Commercial Module
  • Small Schemes Module.

See fees for the Specified Two-lot Schemes Module.

Read more about regulation modules.

Fees are current as at 1 July 2018.

Inspect the records

The cost to inspect the records if you:

  • are a lot owner—$17.25
  • are not a lot owner—$33.15.

The law does not give a time limit on how long you can spend viewing the records.

Copies of records

To get copies of body corporate records, the fee is $0.65 a page.

You do not have to pay the inspection fee if you only want to get copies. So if you ask for copies of specific documents, you only pay a fee of $0.65 per page and not the inspection fee of either $17.25 or $33.15 as well.

Information certificates

You can also ask for a body corporate information certificate. The information certificate sets out how much money has to be paid by a particular lot to the body corporate in its current financial year. This includes any amounts due but not paid.

The fee for an information certificate is $63.90.

There is an extra fee of:

  • $16.55 if you want the certificate faxed to you
  • $24.00 priority fee if you want the information certificate within 24 hours.

If you do not get the information certificate within 24 hours the priority fee must be refunded.

Specified Two-lot Schemes

Under the Body Corporate and Community Management (Specified Two-lot Schemes Module) Regulation 2011 the fees for access to records are different to other schemes.

To inspect the records

The fees to inspect body corporate records if you are:

  • a lot owner
    • no fee for a first request to see the records
    • $17.25 for every other request
  • not a lot owner—$33.15.

Copies of records

The fee is $0.65 a page for copies of body corporate records.

You do not have to pay the inspection fee if you only want to get copies. So if you ask for copies of specific documents, you only pay a fee of $0.65 per page and not the inspection fee of either $17.25 or $33.15 as well.

Information certificates

The fee for an information certificate is $63.90.

There is an extra fee of:

  • $16.55 if you want the information certificate faxed to you
  • $24.00priority fee if you want the information certificate within 24 hours.

If you do not get the information certificate within 24 hours the priority fee must be refunded.