Learner logbook app help for Android

In this section:

• Add a supervisor
• Update a supervisor
• Delete a supervisor

Add a supervisor

1. Tap the plus button on the Summary screen and choose Add supervisor.
   
2. Enter your supervisor's First name and Last name, and give them a nickname to make it easier to choose them from the Trips screen. If the supervisor is a driver trainer, tap the toggle and enter the name of their driving school.
   
   
3. Add your supervisor's licence number and the state that issued their licence.
   
   
4. Add an email address and phone number for your supervisor then tap the Add supervisor button.
   
   

Your supervisor will get an email with instructions on how to approve and reject trips.

When you add a new trip, you can choose the supervisor you added by tapping the nickname you gave them.

Update a supervisor

1. Tap the menu icon in the top left corner of the app and choose the Supervisors option.
   
2. Tap the name of the supervisor you want to edit.
   
   
   Update any details as needed on your supervisor's name, licence details or contact details. When you've finished on each screen, tap the Next step button to progress to the next one.
3. When you have reached the final screen, tap the Update Supervisor button to save your changes.
   

Delete a supervisor

1. To delete a supervisor, tap the menu icon in the top left corner of the app and choose the Supervisors option.



2. Swipe left on the name of the supervisor that you want to delete, and tap the Delete button that appears.
   
3. If you answer ‘Yes’ to the confirmation dialog box, your supervisor will be deleted.

Note: if you try to delete a supervisor that you have added to a trip, you will receive an error message. You won’t be able to delete the supervisor unless you delete the trip first.

If you don’t see a delete button

If you don’t see a Delete button when you swipe left on a supervisor, you’re using an older version of the app. To delete a supervisor, tap the icon at the end of the entry and choose the Delete supervisor option)

In this section:

• Add a vehicle
• Update a vehicle
• Delete a vehicle

Add a vehicle

1. Tap the plus icon on the Summary screen and choose Add vehicle.
   

2. Enter a nickname for the vehicle and its registration number, then tap the Add vehicle button.
   
   

When you add a new trip, you can choose the vehicle you added by tapping the nickname you gave it.

Update a vehicle

1. To update a vehicle, tap the menu icon in the top left corner of the app and choose the Vehicles option.
   
2. Tap the name of the vehicle you want to edit.
   
3. Make changes to the vehicle nickname or number plate, then tap Update to save your changes.
   

If your vehicle has a new number plate, create a new vehicle instead of editing the existing one.

Delete a vehicle

1. To delete a vehicle, tap the menu icon in the top left corner of the app and choose the Vehicles option.
   
2. Swipe left on the vehicle that you want to delete, and tap the Delete button that appears.
3. If you answer ‘Yes’ to the confirmation dialog box, your vehicle will be deleted.

Note: if you try to delete a vehicle that you have added to a trip, you will receive an error message. You won’t be able to delete the vehicle unless you delete those trips first.

If you don't see a delete button

If you don’t see a Delete button when you swipe left on a vehicle, you’re using an older version of the app. To delete a vehicle, tap the icon at the end of the vehicle and choose the Delete vehicle option)

In this section:

• Add a trip
  • Night trips
• View trips
  • Re-send a trip for approval
• Update a trip
• Delete a trip

Add a trip

1. You can add a new trip in the app by tapping the plus button in the bottom right corner of the Summary screen or in the Trips section of the menu.
   
2. From the new trip screen, once you've added your Start location, Supervisor and Vehicle, you can tap Start timed trip to start a timer for your trip or Enter all details to record a trip you took earlier.
   
   • When you finish a timed trip you will need to enter the End location and End odometer reading then tap Finish.
     
     If you've given the app permission to access location services on your device, the End location will be filled in automatically.
     
   • When you add a previous trip you will need to enter the:
     • Start and end location (your start location will be filled in for you if you have given the app permission to access location services on your device)
     • Supervisor
     • Vehicle
     • Start and end odometer reading 
     • Start and end date and time

     then tap the Add trip button.

     

Once you've finished adding your trip, your supervisor will receive an email with the details. If your supervisor approves the trip, the trip time will be added to your total.

Night trips

Any driving time between sunset and sunrise can count towards your night driving requirement.

• Sunset and sunrise times vary based on time of year, location and time zone.
• A night time travel toggle will appear on the trip screen if any part of your trip was between 4.35pm and 7.55am.
  

If you drove at night, you can tap the toggle and record how much of the trip happened at night. When the trip is approved, that part of your trip will be counted towards your night driving requirement.

Note: If you make a false or misleading logbook entry by incorrectly claiming all or part of a trip as night time driving, you may be fined and not allowed to take your practical test until 6 weeks after your resubmitted logbook is approved.

Night trips with a driver trainer

If you choose yes, you can turn off the night time travel toggle to get your triple credit.

View trips

The Trips screen shows you all of the trips you've added in your logbook grouped into 3 categories: Approved, Not approved and Rejected. Tap one of the buttons to see the trips in that category. Only approved trips are counted in your total driving hours.

Not approved trips

Approved trips

Rejected trips

Rejected trip reason

If a trip is rejected by your supervisor, the rejection reason will be shown at the top of the trip.

Re-send a trip for approval

A trip will be shown in the Not approved section of the Trips screen until it is approved or rejected.

When you submit a trip to your supervisor, they receive an email with links to approve or reject the trip. If they don't receive the email or can't find it, you can resubmit the trip by tapping the icon in the top right corner:

then choosing Send email to supervisor.

Update a trip

If you made a mistake when you entered a trip, find it in the trips list, make your changes and tap the Update button. If the trip was already approved, the supervisor will need to approve it again.

Delete a trip

You can delete a trip by swiping left on it in the Trips list and tapping the Delete button that appears. Once a trip is deleted it can't be recovered by you or by us. If you delete a trip by mistake you will need to create it again and submit it to your supervisor for approval.

If you don't see a delete button

If you don’t see a Delete button when you swipe left on a trip, you’re using an older version of the app. To delete a trip, tap the icon at the end of the trip and choose the Delete trip option.

1. Tap the icon in the top right corner of the Profile screen and choose Email my progress.
   
2. Enter your password to have your progress emailed to you.
   
   If you're not sure what your password is and you need to reset it, you will need to log out of the app and use the Forgot your password? link. Before you log out, check the Profile screen to see which email address you have recorded with us to make sure you still have access to it before you log out.
3. You will receive an email with your licence number in the subject line and 2 PDF attachments.
   
   The first attachment includes a summary of the information recorded in the app about you, your supervisors and your vehicles, and the approved minutes you've logged.
   
   The second attachment includes a list of all of the approved trips you've taken with the details recorded for each.
   

1. Tap the icon in the top right corner of the Profile screen and choose Change hours.
   
   
   If you've submitted your logbook already, you may need to choose the Unlock logbook option from this menu first.
2. Tap the situation that applies to you.
   
3. Enter a reason for the change and the new total hours.  Pay attention to each option and the examples listed:
   • the first option allows you to add the extra hours you'll need to complete before the Submit logbook button appears (for example if you enter 8 hours your new target will be 108 hours)
     
   • the second and third options ask you to change the total hours you'll need to complete before the Submit button appears (for example if you enter 54 hour your new target will be 54 hours).
     
     
4. The Summary screen will show your new target hours, and a note will be displayed showing that your hours have been changed.
   
   

Once you've reached your target hours, a Submit logbook button will appear on your Summary screen with next steps. Tap the button to start the submission process.

Submit your logbook

1. You'll be asked to confirm whether the phone number you entered when you registered for the app is still correct. If it's not, you can change it then continue submitting your logbook.
   
2. Read the disclaimer—once you understand that your submission will be checked for accuracy and you may face penalties if you include false details, tap Continue.
   

Submission reminder

If you don't submit your logbook within a week of reaching your target hours, the next time you open the app you'll see a message allowing you to submit or be reminded in a week.