Eligibility - certificates

Check to see if you are eligible to apply for the birth certificate.

If any of the documents are not provided to us with your application, you will receive a letter asking for more evidence of your eligibility. If you are unable to reply within 60 days, the application may be cancelled and any payment refunded.

Relationship to the person whose birth certificate you are applying for

I am the person

You need to provide your proof of ID documents.

I’m their parent

(This includes a partner who is shown on the birth certificate.)

You need to provide your proof of ID documents.

I’m their legal guardian/carer

You need to provide:

• your proof of ID documents
and
• a document establishing custody or guardianship.

I’m their spouse/partner

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for or their parent
or
• power of attorney document.

I’m their sister or brother

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for or their parent
or
• power of attorney document.

I’m their child

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from your parent whose certificate you are applying for or their parent
or
• power of attorney document.

I’m their grandparent

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from your grandchild whose certificate you are applying for or their parent
or
• power of attorney document.

I’m their grandchild

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for or their parent
or
• power of attorney document.

I’m a family member not stated above (e.g. aunt, uncle)

You will need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for or their parent
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m acting on behalf of a financial institution

You will need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for or their parent
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m the executor or administrator of their estate

You will need to provide:

• your proof of ID documents
and
• evidence of executor status and relationship to the deceased.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their solicitor

You will need to provide:

• a signed letter on company letterhead clearly stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, or it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate). The letter must also contain a certified copy of your law society card or practising certificate for interstate solicitors.

Delivery agents acting for a solicitor will also need to provide:

• proof of employment with the firm or organisation you represent
and
• proof of ID documents.

Another relationship

The registrar can make decisions on any unusual cases that may not be detailed in the policy above.

Check to see if you are eligible to apply for the death certificate.

If any of the documents are not provided to us with your application, you will receive a letter asking for more evidence of your eligibility. If you are unable to reply within 60 days, the application may be cancelled and any payment refunded.

Relationship to the person whose death certificate you are applying for

I’m their spouse (husband, wife, civil partner)

You need to provide your proof of ID documents.

I’m their parent

You need to provide your proof of ID documents.

I’m their child

You need to provide your proof of ID documents.

I’m the informant that provided the information and signed the death registration

You need to provide your proof of ID documents.

I’m the funeral director

Application is made on behalf of a person entitled to the death certificate at the time you submit the death registration, or within 2 months of registration.

I’m their legal guardian/carer

You need to provide:

• your proof of ID documents
and
• a document establishing custody or guardianship.

I’m their sister or brother

You may only apply where the registered person has no living spouse, children or parents.

You need to provide:

• your proof of ID documents
and
• a letter stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their grandparent

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person’s spouse, child or parent, or from the informant for the death registration.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their grandchild

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person’s spouse, child or parent, or the informant for the death registration.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m a family member not stated above (e.g. aunt, uncle)

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person’s spouse, child or parent, or the informant for the death registration whose certificate you are applying for.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m an employee of the Public Trustee

You will need to provide:

• your proof of ID documents
• name of the deceased
and
• evidence of executor status and relationship to the deceased.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m acting on behalf of a financial institution

You need to provide:

• your proof of ID documents
and
• proof of employment with the firm or organisation you represent.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m the executor or administrator of their estate

You will need to provide:

• your proof of ID documents
• evidence of executor status and relationship to the deceased
and
• a letter stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their solicitor

You will need to provide:

• a signed letter on company letterhead clearly stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, or it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate). The letter must also contain a certified copy of your law society card or practising certificate for interstate solicitors.

Delivery agents acting for a solicitor will also need to provide:

• proof of employment with the firm or organisation you represent
and
• proof of ID documents.

Another relationship

The registrar can make decisions on any unusual cases that may not be detailed in the policy above.

Check to see if you are eligible to apply for the marriage certificate.

If any of the documents are not provided to us with your application, you will receive a letter asking for more evidence of your eligibility. If you are unable to reply within 60 days, the application may be cancelled and any payment refunded.

Relationship to the person whose marriage certificate you are applying for

I am either the bride, groom or partner

You need to provide your proof of ID documents.

I’m their child

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of your parents whose certificate you are applying for
or evidence that either
• both your parents have passed away
or
• your parents are unable to provide informed authority.

I’m their parent

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their grandchild

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or evidence that either
• both your grandparents have passed away
or
• your grandparents are unable to provide informed authority.

I’m a family member not stated above (e.g. sister, uncle)

You will need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m the executor or administrator of their estate

You will need to provide:

• your proof of ID documents
• name of the deceased
and
• evidence of executor status and relationship to the deceased.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their solicitor

You will need to provide:

• a signed letter on company letterhead clearly stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, or it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate). The letter must also contain a certified copy of your law society card or practising certificate for interstate solicitors.

Delivery agents acting for a solicitor will also need to provide:

• proof of employment with the firm or organisation you represent
and
• proof of ID documents.

Another relationship

The registrar can make decisions on any unusual cases that may not be detailed in the policy above.

Check to see if you are eligible to apply for the change of name certificate.

If any of the documents are not provided to us with your application, you will receive a letter asking for more evidence of your eligibility. If you are unable to reply within 60 days, the application may be cancelled and any payment refunded.

Relationship to the person whose change of name certificate you are applying for

I am the person

You need to provide your proof of ID documents.

Any other relationship

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from the person whose certificate you are applying for
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

The registrar can make decisions on any unusual cases that may not be detailed in the policy above.

Check to see if you are eligible to apply for the civil partnership certificate (including those formerly named registered relationships).

If any of the documents are not provided to us with your application, you will receive a letter asking for more evidence of your eligibility. If you are unable to reply within 60 days, the application may be cancelled and any payment refunded.

Relationship to the person whose civil partnership certificate you are applying for

I am one of the persons

You need to provide your proof of ID documents.

I’m their child

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of your parents whose certificate you are applying for
or evidence that either
• both your parents have passed away
or
• your parents are unable to provide informed authority.

I’m their parent

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their grandchild

You need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or evidence that either
• both your grandparents have passed away
or
• your grandparents are unable to provide informed authority.

I’m a family member not stated above (e.g. sister, uncle)

You will need to provide:

• your proof of ID documents
and
• written authority and proof of ID from one of the persons whose certificate you are applying for
or
• power of attorney document.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m the executor or administrator of their estate

You will need to provide:

• your proof of ID documents
• name of the deceased
and
• evidence of executor status and relationship to the deceased.

You must also state the reason for access (i.e. you must be acting for a person entitled to the information or certificate, and it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate).

I’m their solicitor

You will need to provide:

• a signed letter on company letterhead clearly stating the reason for access (i.e. you must be acting for a person entitled to the information or certificate, or it must be required either for production in court, for lodgement with the Registrar of Titles, or for administration of an estate). The letter must also contain a certified copy of your law society card or practising certificate for interstate solicitors.

Delivery agents acting for a solicitor will also need to provide:

• proof of employment with the firm or organisation you represent
and
• proof of ID documents.

Another relationship

The registrar can make decisions on any unusual cases that may not be detailed in the policy above.