Reserves and trust land

Trustee leases

Before issuing a trustee lease to authorise the use and occupation of trust land by third parties, the trustee must obtain our permission.

Note: The trustee must make the application, not the proposed trustee lessee.

State or local government trustees

State or local government trustees may not need to obtain approval for a trustee lease. Please refer to the Written authority no. 1, Trustee lease over trust land (PDF, 432KB) for details.

Before applying

Generally, our mandatory standard terms document will need to be included in the trustee lease. To obtain a copy, contact the Titles Registry and request dealing no. 711932933. A fee applies.

Trustees must ensure that no other document forming part of the trustee lease (including other standard terms documents) conflict with the mandatory standard terms document.

We encourage trustees to prepare and register standard terms documents. Using these documents is a time-saver for all involved, as the terms and conditions of the trustee lease have been substantially agreed. Standard terms documents to be registered for use by a trustee will need our approval.

Land management plans

In some cases, you may need to provide a land management plan (LMP) as part of your application.

The LMP process gives you the opportunity to plan the use and development of the trust land and to consult with the community.

Use the land management planning resources to help you prepare your plan or contact your nearest business centre for more information or to arrange a pre-lodgement meeting.

How to apply

Your application should include:

To avoid processing delays, read the forms carefully and include all required information.

Lodging your application

You can lodge your state land application in person at your nearest business centre, by emailing to or by posting it to Department of Natural Resources, Mines and Energy, PO Box 5318, Townsville QLD 4810.

Payment options

If a fee applies to your application, payment options are cash (in person only), EFTPOS (in person at some centres only), cheque (in person or by post), or credit card.

Cheques should be made out to the 'Department of Natural Resources, Mines and Energy' and marked 'not negotiable'.

Credit card payments are accepted in person or over the phone.

We will send you a receipt once we have established that your application meets all requirements and has been properly made.

Contact us

If you have any questions about lodging your application or payment, contact:

You can contact your nearest business centre to arrange a pre-lodgement meeting.

How your application is assessed

We will assess your application against legislative requirements and our own policies, procedures and guidelines. We will seek the views of other stakeholders (e.g. state, regional and local agencies) and inspect the land if required.

Policies and legislation

Native title

Our review will also include an assessment of whether native title issues need to be addressed, and how this should be done. Depending on the outcome, you may be required to address native titles issues as a condition of the offer.

What happens next?

Once we have received the advice of other stakeholders and all issues, including native title, have been investigated, we will send you a written notice.

We may give 'in principle' approval for a trustee lease, which may be subject to conditions.

If approved you will be provided with a Titles Registry Form 18—General consent.

For the trustee lease to be valid, you must register it with the Titles Registry.

Amending a trustee lease

A registered trustee lease may, with our approval, be amended by registering an amendment to the trustee lease.

However, the document of amendment must not increase or decrease the area leased; add or remove a party to the lease; or increase the term of the lease.

Other transactions relating to trustee leases

A trustee lessee may transfer, mortgage or sublease a trustee lease if they first obtain the trustee’s written approval to the transaction.

In this guide:

  1. Community purposes for dedicating trust land
  2. Model by-laws for trust land
  3. Trustee leases
  4. Roles and responsibilities of trustees
  5. Deed of grant over an operational reserve
  6. Land management planning

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