Frequently asked questions
Who can apply?
Check the program guidelines to see if you are eligible for a grant.
What if my organisation is not incorporated?
Non-incorporated bodies may apply but the application must be auspiced by an incorporated body that accepts legal and financial responsibility for the grants. You will need to provide these details on the application form.
The applicant, or the organisation auspicing the grants application, must have the capacity to administer the grant in accordance with the grants reporting requirements.
What is a governing body?
A governing body is the group of people given the power and authority to form the policy and steer the overall direction of an organisation. It is a collective unit that makes and implements decisions on behalf of its members and the organisation. It is not any single individual.
Do I need an ABN (Australian Business Number)?
Yes, you are required to have an ABN.
Do I need to be registered for GST?
No, you do not need to be registered for GST. If you are not eligible for GST, no GST will be payable on the grants amount provided.
My organisation operates a number of branches across the state. Is each branch allowed to submit an application?
The Queensland Government Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships defines a branch as part of a larger organisation, having significant local capacity and identifiable client or member base in its own right, and a committee to oversee the operations of the branch.
In this case, yes.
Larger or statewide organisations operating branches across a number of regions are eligible to apply for regional and significant impact grant, for implementation of a program that has broad reaching impact.
Each branch may be eligible for a local grant, dependent on the breadth and intention of the program.
Our organisation is looking at submitting a joint application with another organisation. Will we be eligible?
Yes. A consortium of eligible organisations may submit a joint application for grants. Each submitted application, regardless of it being submitted by a consortium, partnership or single entity, is eligible for one grant.
What if our organisation does not have insurance?
As part of the terms and conditions of the program, an organisation wishing to apply for grants must have the following current insurance policies in place:
- public liability for a sum of not less than $10 million per claim with an insurer authorised by the Australian Prudential Regulation Authority to operate in Australia.
- workers’ compensation insurance in relation to employees of the successful applicant in accordance with the Workers Compensation and Rehabilitation Act 2003 (Qld).
If your organisation does not have current insurance, please provide a letter detailing the appropriate insurance will be organised should the application be successful, and proof of insurance provided promptly.
Am I able to secure additional grants from the Queensland Government for my Indigenous Languages Grants 2021 activity?
No. If a grant is provided through this program, no further grants or funding support are available for your activity from the Queensland Government.
If I am applying for an existing program that has received a guarantee of grants from the Queensland Government, am I eligible?
No. Activities that have already received a guarantee of grants from the Queensland Government are not eligible through this program.
What if our organisation has applied for another grant for this activity from another Queensland Government agency, however we have not received a response?
Please provide details of this application within the grant’s details section of the application form.
I am developing an activity that has some elements of language but focuses on other objectives. Can I apply?
No. Activities with a different focus should apply for grants from other available Queensland Government programs. The aim of this program is to fund activities that align with the Indigenous Languages Grants Program objectives.
Can I raise money by selling the program outcomes?
- No. The Intellectual Property for the activity must remain with the Language/Traditional Owner that were consulted in the creation of the program, or with the Queensland Government (Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships).
- Applicants must supply supporting materials to evidence that the required protocols, particularly Indigenous Cultural and Intellectual Property rights, have been followed. Furthermore, documented support and confirmation of involvement from the relevant people communities and organisations will assist in the assessment of your application.
Is there a word limit on how much I can write in my proposal?
Yes. You should ensure your application is clear and concisely written and includes the requested information within the allocated word limit.
How do I complete the budget?
A budget table has been provided as part of the application process. Use this to itemise the costs associated with your activity as well as the income you may receive. This can include in-kind support.
Tips for writing a grant application has more information about costs / budget.
What is in-kind support?
In-kind contribution is a contribution of a good or a service other than money. Examples include voluntary labour (teacher time) and donated goods (bus/venue hire, recording equipment). Please provide an estimate of the financial value of the in-kind contribution.
How do I apply?
Applications should be submitted through SmartyGrants.
What if I can’t access SmartyGrants to submit an application?
You can download a paper copy of the application form. Completed paper copy of the application form and supporting documents should be emailed to firstname.lastname@example.org.
When do applications close?
3pm (AEST) Friday, 15 October 2021.
Can I submit a late application?
Late applications will not be accepted.
Will I receive acknowledgement of my application?
Receipt of all applications will be acknowledged via email, so please ensure you provide a correct email address on your application form. If you do not receive an email acknowledgement within five (5) business days, please contact the Culture and Reconciliation Team via email at email@example.com.
How will my application be assessed?
Eligible applications will be assessed as part of a competitive process against how well the program aligns with the Indigenous Languages Grants and the assessment criteria.
What are the assessment criteria?
Applicants are encouraged to carefully consider the assessment criteria and the weighting for the two parts of the assessment.
Check the assessment criteria in the program guidelines.
What is weighted scoring and what does it mean for my application?
Weighted scoring allows the department to prioritise the parts of the assessment criteria. As a grant applicant, it allows you to see which areas require a greater focus in your application and how your application will be assessed to determine the final scoring.
What am I required to do if I am successful?
You will be required to:
- enter into a funding agreement with the Queensland Government through the Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships
- deliver the activity as per your grant application and supporting documentation(s)
- acknowledge the Queensland Government’s support as stipulated in the agreement
- deliver on milestones as detailed in the agreement, including submission of a status report
- incorporate and display any logos, signage and merchandise provided by the Queensland Government
- liaise with the Grants Program Coordinator regarding the activity and any subsequent approvals
- provide a final report and images within four weeks of completion of the activity.
Who do I contact for assistance?
For more information please contact your local regional office or the Culture and Reconciliation team on email firstname.lastname@example.org or phone: (07) 3003 6394.
Tips for writing a grant application
1. Check your eligibility
Before you get started check that your organisation is eligible to apply for the grant. It is important that you read the program guidelines and the terms and conditions before starting an application.
Check the program guidelines to see if you are eligible for a grant.
If you are unsure of your eligibility, please contact your local regional office or the Culture and Reconciliation team on email email@example.com or phone (07) 3003 6394.
2. Prepare your application
To prepare your grant application take some time to:
- check the application closing date to see how much time you have to complete your application.
- check what supporting documents you will need to include such as letters of support from Language Owners / Traditional Owners, communities or organisations, School Principal.
Letters of support are important!
A key part of the grant program is to include approval from the Language Owner / Traditional Owner for use of the language and how they will be involved in the design, planning and delivery of your project/activity. A letter of support must be provided as part of your application.
If you are a School Parent Association and you are applying for a school-based activity, then a supporting letter from your School Principal must be included in the application.
3. Research how much your project will cost
Before writing your grant application and project plan research how much your project will cost.
- You may need to get quotes for parts of your project
- Make sure your budget is fully allocated. For example, if the total budget for your project costs $15,000 and you have applied for the $10,000 local community grant tier, you will need to break down the $10,000 budget you are asking for.
|Item||Total cost of your activity||Allocation from the Indigenous Languages Grant||Details of in-kind or financial contribution|
|Research, archive and project initiation||$3,000||$2,000||$1,000 (researcher donated time for project)|
|Collaboration and engagement (including engaging language/Traditional owners, Elders and community members)||$5,000||$3,000|| |
|Production (digital, design, video or print)||$6,000||$4,000||$4,000 (donated video equipment)|
|Marketing and promotion (if applicable)||$1,000||$1,000|| |
When researching your project cost, it is important to consider what other funding sources are available and include this in your grant application. Other funding sources could include:
- local councils
- philanthropic organisations
- members of Parliament
- local businesses
- in-kind contributions (free bus hire, donated teacher time or equipment).
4. What to include in your grant application
When writing your grant application, make sure you outline:
- a description of your project
- what you hope the project will achieve
- why your project is important and how you are including Language/Traditional Owners
- who will benefit from the project
- who your project will target and how many people
- how the project matches the objectives of the grant program
- where your project will be delivered
- how you will deliver your project by 25 November 2022
- a timeline of when key deliverables will be achieved
- who the key people are that will help you deliver your project
- how you will measure the success of your project.
Remember to keep your responses clear and concise. Word limits will apply to the responses.
5. Submit your application by the closing date
When you are ready, submit your application through SmartyGrants.
If you are unable to access SmartyGrants, a paper copy form can be completed, scanned, and emailed to firstname.lastname@example.org.
Applications close 3pm (AEST) Friday, 15 October 2021.
For more information please contact your local regional office or the Culture and Reconciliation team on email email@example.com or phone (07) 3003 6394.