Incorporated associations forms

• Setting up and closing down
• Submitting your financial reports
• Changing your rules
• Reporting changes
• Merging associations
• Transferring your status

Setting up and closing down

• Application for incorporation of an association (PDF, 299KB)

  Form 1 – Associations Incorporation Act 1981

  Fill out this form to incorporate a non-for-profit association.

  You can also apply online on the My Smart Forms portal with the Fair Trading – Application for Incorporation, Charity Registration or Sanction.

  Fees apply.

• Application for exemption from using the word 'incorporated' (PDF, 137KB)

  Form 2 – Associations Incorporation Act 1981

  Fill out this form to seek approval to not use ‘Incorporated’ or ‘Inc.’ in your association’s name.

  Fees apply.

• Application for approval to use an unsuitable name (PDF, 141KB)

  Form 3 – Associations Incorporation Act 1981

  Fill out this form to get permission to use a name that doesn’t comply with the usual requirements.

  Fees apply.

• Application for cancellation of an incorporated association (PDF, 122KB)

  Form 9a – Associations Incorporation Act 1981

  Fill out this form to close down your incorporated association.

  Fee: Nil

Submitting your financial reports

• Annual return of association

  Form 12 – Associations Incorporation Act 1981

  Fill out this form to submit your association’s annual return.

  We will send you this form at the end of your financial year. Please contact us if you need a new copy. You can submit your organisation's annual return online on the My Smart Forms portal with the Fair Trading­ – Annual Return form.

  Fees apply.

• Application for approval to conduct audit or provide verification statement (PDF, 120KB)

  Form 21 – Associations Incorporation Act 1981

  Fill out this form to seek approval to have a person audit or verify your financial records.

  Fee: Nil

Changing your rules

• Application to register an amendment of rules (PDF, 239KB)

  Form 8 – Associations Incorporation Act 1981

  Fill out this form to change your association’s rules.

  Fees apply.

  • Model rules (PDF, 55KB)
  • Model rules (DOC, 81KB)

  You can adapt or use the model rules. They cover membership, fees, voting rights and more.

Reporting changes

• Change of details relating to an incorporated association (PDF, 122KB)

  Form 10a – Associations Incorporation Act 1981

  Fill out this form to tell us when:

  • your office bearers change
  • the association changes address
  • your office bearers change address.

  Fee: Nil

• Application for registration of a change of name (PDF, 137KB)

  Form 4 – Associations Incorporation Act 1981

  Fill out this form to change your association’s name.

  Fees apply.

Merging associations

• Application for incorporation upon amalgamation of associations (PDF, 306KB)

  Form 5 – Associations Incorporation Act 1981

  Fill out this form if you want to merge 2 or more incorporated associations to form a single association.

  Fees apply.

• Notice to creditors prior to amalgamation (PDF, 169KB)

  Form 6 – Associations Incorporation Act 1981

  Fill out this form to tell your creditors that you’re merging with another association.

  Fee: Nil

• Notice of special resolution for amalgamation of associations (PDF, 114KB)

  Form 13 – Associations Incorporation Act 1981

  Fill out this form to declare that your association has passed a special resolution. You cannot merge unless each association passes the special resolution.

  Fee: Nil

Transferring your status

• Application for consent for an association to register as a cooperative (PDF, 110KB)

  Form 23 – Associations Incorporation Act 1981

  Fill out this form if you want to change your incorporated association into a cooperative. We recommend that you contact us to discuss your options before calling a general meeting.

  Fee: Nil

• Application for transfer of incorporation of a cooperative as an association (PDF, 123KB)

  Form 24 – Associations Incorporation Act 1981

  Fill out this form if you want to change your cooperative’s status into an incorporated association.

  Fees apply.

• Application for authority to transfer an association's incorporation (PDF, 204KB)

  Form 28 – Associations Incorporation Act 1981

  Fill out this form if you want to transfer your incorporated association’s status to a company or an Indigenous corporation. Valid for associations incorporated after 1 July 1982.

  Fee: Nil

• Application for authority to transfer an association’s incorporation from RECI Act (PDF, 206KB)

  Form 29 – Associations Incorporation Act 1981

  Fill out this form if you want to transfer your incorporated association’s status into a company or an Indigenous corporation. Valid for associations that incorporated before 1 July 1982.

  Fee: Nil